Three Administrative Steps when Hiring Employees
Step 1. Set up Records for Withholding Taxes According to the IRS, you must keep records of employment taxes for at least four years. Keeping good records can also help you monitor the progress of your church, financial statements, identify sources of receipts, keep track of expenses, and payroll tax returns, etc. Below are three types of withholding taxes you…
How long should we keep employment records
We always recommend to keep all employment tax records for at least six years after filing the 4th quarter for the year. Records should include: Your employer identification number. Amounts and dates of all wage, annuity, and pension payments. The fair market value of in-kind wages paid. Names, addresses, social security numbers, and occupations of…
Top 10 Employee Handbook Mistakes
An Overly Detailed Discipline Procedure … Instead use a cautionary phrase such as “Violation of this policy may lead to discipline, up to and including termination of employment.” Not Controlling Meal and Rest Periods … We should not be interfering with an employee’s ability to take their required meal and rest period breaks. Not Controlling…
Employee Handbook Checklist
The following topics are considered essential in every employee handbook: Welcome to the Church: Letter from the Pastor Brief history of the church Mission and vision statement Rules and Procedures: Working hours Lunch periods and breaks Holidays, vacations and sick leave Family and medical leave Disability accommodation requests Jury duty Military leave Personal calls/mail/e-mail Personal…
Payroll Retention Period
Churches must record and preserve specified information and records to show compliance with Fair Labor Standards Act (FLSA) provisions relating to minimum wage, overtime, equal pay and child labor, for each employee COVERED by FLSA Retention Period: 3 Years Required Name, address Date of birth Gender, occupation Workweek days If paid O/T… regular pay rate…
Employee Handbooks – An Overview
No law requires an employee handbook, but every church should eventually have one. Why? Because written policies help to bring order in the workplace and protect employers against potential lawsuits. The handbook is designed to provide employees with a general summary description of the church personnel policies, programs, and employee benefits. The church has the…
IRS INDEPENDENT CONTRACTOR CHECKLIST
Mistakenly classifying an employee as an Independent Contractor can result in significant fines and penalties. The Internal Revenue Service (IRS) uses twenty factors to determine whether or not an employer has enough control over a worker in order for that individual to be classified as an employee. Designed only as a guideline, this checklist can…
Implementing Background Checks
HR Q & A: Q: We don’t typically do background checks, but we’re hiring a new position who will have access to sensitive information. We want to do a background check for this position, but since we’ve never done one for anyone else, we’re worried it would look discriminatory. A: You may conduct background checks…
HR Q&A: Verifying a Disability
Question: One of our employees has asked for an accommodation. Her desk currently faces a wall, and she has asked to move, claiming that for medical reasons she needs to be able to see at a farther distance whenever she looks up. Is it appropriate to ask for medical documentation before considering her request? HR…
Beginners Guide to Required Employee Information
When hiring new employees, you might find the process of collecting new hire information time consuming and tedious. To ensure a pleasant experience by all parties, it’s a good idea to keep a template of forms—in either an electronic format or a hard copy packet. The packet should contain all forms required to keep on…
